gtmjosh
CRM Data Definitions
Chapters · 6 of 9
  1. 01 · One Business, Four Kinds of Records
  2. 02 · Define Leads and Contacts
  3. 03 · Build the Person Lifecycle
  4. 04 · Define Opportunity Stages
  5. 05 · Build the Account Lifecycle
  6. 06 · Assign Owners and Handoffs
  7. 07 · Define Important Fields and Sources
  8. 08 · Resolve Conflicts and Open Questions
  9. 09 · Capstone: Publish the Business Truth Map
Guide overview →

12 min · Interactive exercise

Chapter 6 of 90 complete

Assign Owners and Handoffs

Build acceptance, rejection, overdue, and exception paths with one accountable owner.

Scene 1 · The handoff that never landedScene 1 of 4

Somebody owns this. Probably.

Marketing submits Priya to Sales. A workflow switches the owner field to a Sales rep and marks the handoff complete. The rep is on holiday, has not opened the record, and does not know it exists.

Priya, submitted · owner set to Morgan Lee, who has not seen this

Every report says this handoff succeeded. The only thing that actually happened is that a field changed value.

The rule this chapter uses
A handoff is a two-party transaction. One side offering is not the other side agreeing, and an owner field is a record of who is accountable — not evidence that they ever accepted.
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Chapter 6 of 90 complete